How to Unvoid a Check in QuickBooks Online & Desktop ?

How to Unvoid a Check in QuickBooks – Complete Guide

Accidentally voiding a check in QuickBooks is a common mistake, especially when managing multiple payments or reviewing old transactions. Many users search for how to unvoid a check in QuickBooks because there is no direct “unvoid” option available in the software. However, the good news is that you can still recover or restore a voided check by following the correct steps in QuickBooks Online or QuickBooks Desktop.

When a check is voided in QuickBooks, the amount becomes zero, and the word “VOID” appears in the memo field. This action keeps the transaction history intact but removes its financial impact. To unvoid a check, you must either edit the original voided check or recreate the check manually, depending on your QuickBooks version and account settings.

First, log in to your QuickBooks account and open the Chart of Accounts. Locate the bank account used for the check and open the register. Scroll through the transactions to find the voided check. Once you locate it, click on the transaction to open it in edit mode. If QuickBooks allows editing, remove the word “VOID” from the memo field and re-enter the original check amount, payee name, date, and expense or account details. After saving, the check will be restored and reflected in your account balance.

In some cases, QuickBooks may restrict editing a voided check, especially if the transaction falls in a closed accounting period. If this happens, the best option is to delete the voided check and create a new check with the same details. Make sure the date, amount, and category match the original transaction to keep your records accurate.

Before making any changes, it is strongly recommended to back up your company file (for QuickBooks Desktop users). After unvoiding or recreating the check, always review your bank balance, reconciliation reports, and audit log to ensure everything is correct. This helps avoid discrepancies and reporting errors in the future.

Understanding how to unvoid a check in QuickBooks can save time and prevent accounting confusion. By carefully restoring or recreating the transaction, you can maintain clean, accurate financial records and avoid issues during reconciliation or tax reporting.